Media Policy

Media Policy

Purpose

There are many ways media is increasingly becoming involved in our way of life. Engaging in media commentary may cause an unintentionally detrimental effect to the interests of the organization, individual and community. The purpose of this policy is to provide guidance to the SomaliQLD’s management and volunteers when they’re confronted by media or intend to express themselves in any media platforms including messages via social media platforms.

Policy

It’s very important for any member of the SomaliQLD’s management or volunteer, to be absolutely clear about the views they’re representing when engaging in any kind of media commentary. The SomaliQLD Roles and Responsibilities document clearly states who should be the official spoke person of the organisation. No member of the management is allowed to speak to the media on behalf of the SomaliQLD without authorisation from the President unless they’re making private comments in which case they must not mention or refer to SomaliQLD in anyway whatsoever.

Scope

This policy applies to all members of the SomaliQLD management and volunteers engaging in commentary on social media or mainstream media platforms. You must have the approval from the President, and the Department of Public Relations before making any official comments to the media. If authorised, you are also required to:

  • Not disclose SomaliQLD’s confidential information such as financial information, strategic plans and performance, clients’ information, internal grievances or disagreements between members.
  • Sign this Media policy and send it to the Secretary, and Public Relations’ Department before making any comments.
  • Discuss only publicly available information about SomaliQLD.
  • Not offer personal opinions other than the official position of the SomaliQLD.
  • Only discuss matters that fall within your area of responsibilities.
  • Not pose any defamatory, derogatory, offensive, threatening, harassing, discriminatory, hateful, divisive and malicious comments against any organisation, individual, or institution in disagreement of competition with SomaliQLD.
  • Always be measured, respectful, polite, constructive and responsible in your commentary.
  • Ensure people clearly understood that your opinions are your own and do not in any way represent those of SomaliQLD if not authorised.


Privacy

Protecting your privacy is a big deal.  we’re strict about how we handle personal information. This privacy policy outlines how we collect, store, use and disclose personal information. 

What is your personal information?
In this privacy policy, the term ‘personal information’ has the meaning given to it in the Privacy Act. Personal information is information we collect which identifies you, or can be used to identify you.

Why do we collect personal information?
We need to collect some personal details from you to provide you with our services and be part of our events . We also collect this personal information for the purposes of responding to your query, comment or feedback.
If you chose not to provide your personal information, we may not be able to provide you with an appropriate response.

What personal information do we collect?
The information we collect about you depends on whether you are a volunteer, football player , someone who needs  our help  such as filling application forms, translating,  or a member of the community . It may include:

  • Your name, and contact details.
  • Websites you visit and online searches you do.
  • Phone numbers that you receive calls and messages from to keep you updated.

How do we collect personal information?
Somali Qld may collect your personal information when you contact us with a query, comment or feedback by email, when you sign up and/or attend an event, or when you post on our social media pages or complete an action that we promote, from time to time.

We collect your personal information if you do any of the below:

  • Provide information to us in application forms or service enquiry forms.
  • Provide information to us when you visit our website.
  • Subscribe to newsletters, alerts or other services from us.
  • Take part in a competition, prize draw or survey.
  • Visit our website, Facebook page and other pages that we own and manage.
  • Be part of our events and football tournaments 

How do we use your personal information
We may use your personal information to contact to you in the future and keep updated with all the latest information on our activities  such as upcoming events and football tournaments 

Personal  personal information we DO NOT collect ?
We don’t collect  the following information 

  • Date of birth
  • Financial details or any other sensitive information about you. 

Disclosing your personal information
We also use third party providers for services like payment processing, web hosting, web-based marketing, data storage, backup and analysis.   

These parties may capture and store your personal information outside of Australia. These parties include (but are not limited to) , Facebook, Google, Mail Chimp and SurveyMonkey, and may not be subject to the Privacy Act 1988 (Cth.), but they will have their own privacy policies.

Right to access information
You have a right to access any personal information we hold and may ask us to update or correct your personal information.  If you have any questions or privacy-related complaints contact us at Email: publicrelations@somaliqld.com

Children and youth

SomaliQLD may only collect children’s information with the consent of their parents or guardians for the purpose of engaging in SomaliQLD-run activities/programs designed to help young people and the community. This information must be strictly kept in a safe file by the Department of Public Relations and must not be shared with a third party without the consent of the parents and or guardians and the young person.

Promotion

In the event that SomaliQLD needs photos, videos or any other materials for the purpose of storytelling and promotion of services to the community, a consent form must be signed by a young person and a permission form must also be signed by a parent or guardian. A young person will have the right to refuse to be photographed or participate in filming at any stage. All media and marketing-related engagement with young people must fully comply with Queensland’s relevant laws including the Child Protection Act 1999. The SomaliQLD members engaging in any activities with young people must have Blue Cards and always be within the presence of other adults.

SomaliQLD brand

All management’s members representing SomaliQLD and promoting its vision, mission and objectives must ensure they follow a single, consistent, standardized and clear virtual brand that is uniquely identifies the SomaliQLD as an organization. This applies to the logo, letterhead, flyers, posters and other marketing materials. You must seek approval from the Department of Public Relations if you want to create something for the purpose of promoting a program related to SomaliQLD. 

Copyright

SomaliQLD reserves all copyright on all the materials created and stored by the SomaliQLD including photographs, graphic designs, images, and other materials on its website. Any unauthorised reprinting, repackaging or use of such materials is prohibited and against the law except the ones permitted under Copyright Act 1968 (Cth), or agreed to with SomaliQLD.

Breach of this policy

You are required to fully comply with this policy and any serious breach of the policy may result in disciplinary action taken against you by the management. You may also be personally liable if you break the law.

Policy status

Title

Media

Version

1

Effective date

September 2021

Publisher

Public Relations

Author

President

Reviewed

September 2021